Managing Hiring Setbacks Amidst the Pandemic 

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Managing Hiring Setbacks Amidst the Pandemic 

Coronavirus heavily affected many workplaces nowadays. It made everything about working difficult and complicated. The strict health protocols are a hindrance in the traditional and face to the face hiring process. This “new normal” set-up is making the hiring process harder than usual but also surprisingly taking it to a higher level. The quality of candidates for a job post is the primary consideration of human resources in hiring. This is usually measured through the Curriculum Vitaes (CVs) of the candidates, their exam, and interview results. Before COVID-19 hits hard on workplaces, these things are done in the workplace and personally observed and gauged by the hiring officer. Now that COVID-19 strikes, the hiring process makes use of the available platforms that would still allow companies to pick the best in the pool.  

How do companies handle these setbacks? In this time full of mandatory travel bans, long quarantines, strict work-from-home compliances, and virtual meetings how should a company maintain the balance of safety and productivity in the workplace?  

There is no hard and fast rule in handling setbacks in this pandemic. What we just have now are best practices that we can get an idea from different companies how to make things happen at their best despite the limited movements and encounters in the workplace. We have here the best hiring practices during COVID-19 that could help you handle the hiring process smooth, easy, and efficient.  

Build a hiring system for updates and requirement submission.  

Coming up with a centralized hiring system will make the hiring process easier and efficient. Jobseekers can see all the job posts in your company along with the requirements needed and the time frame for the submission of requirements. Although we have existing hiring platforms like LinkedIn, JobStreet, and Up work that helps to hire managers to receive applications for the jobs, these are not specialized systems for a certain company. A centralized and personalized hiring system is one of the best hiring practices you can do and has the following advantages: 

a. Applicants can submit their requirements electronically. If you have a more high-technology system, you can auto-validate for documents to check if the document is original or not. 

b. Hiring managers can set parameters as to the qualities and requirements they are looking for in an applicant for the job post. The system can automatically decline incomplete and insufficient applications. This saves the time of the hiring managers and strategies for hiring the right person instead of sorting CVs one by one of who can proceed to the next level or not.  

b. The system schedules and notifies the hiring managers and applicants for their interview schedules through email or text messages. This is an automated prompt system that would save your time and resources. The hiring managers will just have to set and the system will be the one to notify them.  

c. Applicants can check the status of their application online.  

d. Orientation can be done online. If an applicant is successfully hired, he/she will have a virtual orientation. This could be in the form of modules or pre-recorded sessions that provide all the things the newly hired worker should know about the company and his job.  

These are just a few of the general advantages in a basic hiring system of most companies now. Hiring managers will not be stressed about the paper stacks to review in the hiring process; they do not need to go to the office to sort and scan the requirements, and they will save more time and resources for the contactless and paperless transactions during the hiring process.  

 

Use videoconferencing platforms for interviews.  

Hiring managers are used to in-person interviews. Now, this is not viable since health protocols prohibit social contacts unless it is essential or necessary. Videoconferencing is a highly recommended interview platform. It still allows hiring managers to see their candidates, observe their gestures, and evaluate their verbal skills. Resorting to virtual interviews are now practical responses to protect ourselves from the contagious coronavirus. There are various videoconferencing platforms available now, which are free and also paid for other premium features. Videoconferencing is not our usual way of hiring but it is the best for now. You can do it anywhere and anytime. You can say goodbye to the long travel time and say hello to maximized convenience in the comfort of your home.  

Pro Tip: Use a videoconferencing platform that has a low bandwidth requirement to prevent interruptions due to connectivity issues. 

 

10 Best Free and Paid Videoconferencing Apps: 

 

Hiring managers should prepare well for virtual interviews. 

In virtual interviews, hiring managers as interviewers should also prepare to pick the best candidate for the post. Now that almost all transactions are through online platforms and in electronic copies, hiring managers are expected to be keen and cautious.  

They should establish the formality of the interview where it still feels like an in-person interview. Hiring managers should communicate openly with applicants. Applicants should still feel the warm welcome and their time and effort are valued as well. Formal language should be used during the interview. Stay away from distractions during the duration of the interview so that you can have a spontaneous talk with the candidate. Hiring managers at all stages of the interview reinforce the employer brand, its vision, mission, goal, and work values. During a virtual interview where internet signal could be a problem, prepare a backup device in case of interruption or interview in a time where the internet signal is relatively strong. Be patient enough to hear out the responses of the candidate. By this, you can deeply know your applicant and you can see if he or she has what it takes to be the best for the job.  

Setbacks are always present and most of these are beyond our control. Now, setbacks are bigger but companies are stronger too. Hence, we have what it takes to adapt and handle it well. Hiring is one of the most crucial processes to build a strong and resilient workforce in a company. This process should not be compromised just because we are facing a pandemic. Companies along with their hiring managers should come up with innovations to ensure the quality of the hiring process as this is one of the fundamentals of the company’s success. Handling setbacks during the pandemic, especially in hiring is a tough job. However, this is not a reason to stop. Instead, this is the time to maximize the technology for the best and the time to innovate for the growth and progress of the company together with its employees until this pandemic is done. 

Written by Ariane Negishi

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